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Administrative & Accounts Coordinator

Salary: $45,000 - 75,000 per year
Location: Deception Bay
Company: Hawking Electrical & Solar
Hours: Full time
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Hawking Electrical Energy Solutions is an innovative and highly adaptable Engineering Procurement and Construction business that is active along the east coast of Australia in the renewable energy space. We deal with clients who range from Large Government, Corporate, SMe as well as Residential client, providing, grid-connected, off-grid and utility-scale power solutions. With internal engineering, procurement and construction capabilities we are one of just a few businesses in Australia that span these markets while being able to maintain the highest level of quality management.

We are looking for an Administrative & Accounts Coordinator to join our company and act as a point of contact for our employees and vendors. As well as manage our company's accounts payable and receivable.

Responsibilities include supporting regular office operations, screening phone calls and scheduling internal meetings. Also include reviewing and reconciling accounts, processing payments to external partners (wholesalers and subcontractors) and maintaining updated records of invoices and receipts. To be successful in this role, you should have a Finance or Accounting background and be familiar with bookkeeping, you should also have excellent organisation skills along with the ability to prioritise tasks and meet deadlines.

Ultimately, you will provide administrative support to our staff and ensure all daily procedures run smoothly as well as ensuring we process all financial transactions accurately and on time.


  • Managing obligations to suppliers, customers and third-party vendors
  • Processing bank deposits
  • Reconciling financial statements
  • Managing and routing phone calls appropriately
  • Processing and reporting on office expenses
  • Maintaining physical and digital employee records
  • Schedule in-house and external meetings
  • Distribute incoming mail
  • Manage and order office supplies
  • Make travel arrangements
  • Organize company documents into updated filing systems
  • Address employees' and clients' queries (via email, phone or in-person)
  • Prepare presentations, spreadsheets and reports
  • Update office policies as needed
  • Managing payroll and superannuation responsibilities


Proven work experience as an Accounts Administrator or similar roleGood knowledge of bookkeeping proceduresExperience in accounts payable/receivables, debt collection regulations & payroll/ SGC SuperHands-on experience with accounting softwareAdvanced knowledge of Excel (using financial formulas and creating spreadsheets) - Highly regarded but not mandatorySolid data entry skills with an ability to identify numerical errorsGood organisational and time-management abilitiesProven work experience as an Administrative Coordinator, Administrator or similar roleHands-on experience with MS Office Suite (particularly MS Word and MS Excel)Familiarity with office equipment, like printers and fax machinesWorking math skillsSolid time-management abilities with the ability to prioritize tasksExcellent verbal and written communication skillsHigh school diploma; additional qualification in Office Administration is a plusBSc degree in Finance, Accounting or relevant field - highly regarded



  • Flexible working hours (full time).
  • Opportunity for advancement in fast growing yet established company.
  • Ongoing training in the latest software and processes.
  • Input into developing new processes.
  • Collaborative work culture & working in a cross skilled team.
  • Performance-based bonuses available - for dedicated self starters
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