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Administration Manager / EA

EASY APPLY
Salary: AU$70000 - AU$75000 per annum
Location: Perth CBD
Company: PPAU Office Support
Contract type: Permanent
Hours: Full time
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Are you an experienced Administration Manager with an EA skill set looking to join an exciting office in the tech industry? Apply now for this permanent position that offers autonomy, stability and career growth!

Client Details

Our client are in the technology space and offer bespoke solutions to their clients across the mining sector. This is a truly unique company that has a fantastic culture and an inclusive team environment.

Description

Major Areas of Responsibility:

  • Management of Reception, greeting visitors & clients, and responding to incoming calls & email enquiries
  • General administration tasks that will ensure the smooth running of the office and business operations, includes maintenance of coffee machines & supplies, organising catering for meetings & events, ordering weekly groceries & stationery as required.
  • Assist with coordination of staff events including Lunch & Learns, activities as part of the Global Community Program and company marketing events
  • Manage incoming invoices from vendors and ensure prompt payment either through accounts payable or by company credit card
  • Credit card expense reporting using Certify
  • Liaise with travel agents regarding staff travel bookings, often complex, including related items such as travel visas, vaccinations & travel medicals
  • Supervision of meeting room bookings in Outlook, & ensuring rooms are kept neat and tidy
  • Incoming and outgoing mail including collection and drop off through Post Office
  • Organise shipments via couriers both domestic & internationally
  • Management of building maintenance which includes liaising with Building Facilities Manager, office cleaners, A/C technicians and other service contractors as and when required
  • Management of the office parking bays and distribution of building access cards
  • Maintenance of fire safety equipment, organising regular warden training and maintaining safety procedures and compliance documentation
  • Monthly site visits to the two warehouse units in Welshpool, includes management of their office & kitchen supplies, building maintenance, and safety equipment ensuring all areas are compliant
  • Document control of office documentation, registers, office procedures & policies
  • Onboarding of new starters includes providing office inductions & documentation, ordering of business cards, company apparel and PPE if required
  • Provide high level Executive support to C-Suite including calendar management, travel bookings, setting up meetings & workshops, expense reporting and other administrative support as required
  • Other ad hoc administrative duties, assisting all departments as required from time to time

Profile

Knowledge & Experience Required:

Experience

  • Minimum of 5 years' experience in a Senior Administration / Office Management role or similar
  • Previous experience in an EA / PA role (desirable)
  • Previous experience with domestic & international travel booking (highly desirable)
  • Experienced using Certify or other similar expense reporting platforms (desirable)

Critical Knowledge, Skills and Abilities

  • Strong interpersonal skills
  • Intermediate to Advanced skills using full Microsoft Office suite including MS Teams
  • A professional approach combined with a flexible, positive 'can do' attitude
  • Ability to set and meet deadlines and work under pressure
  • Strong verbal and written communication skills
  • Willingness and ability to work in a team environment or work independently as required

Job Offer

  • Fantastic opportunity to work in a growth industry across the technology space
  • Create your own role with a company that can support career growth and progression
  • Beautiful office facilities and convenient CBD location

To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Gemma McDonald on +61 8 6430 6417

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